Privacy Policy

1. An overview of data protection

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit our website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

 

Data recording on our website

Who is the responsible party for the recording of data on this website (i.e. the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.

How do we record your data?

We process the following personal data: If you apply through our career site (the “applicant portal”), your name, e-mail address and your country of residence are collected as part of the registration process.

After you have registered, you may also provide your phone number, professional experience, educational background, language skills and alternative contact information. This information is stored in your candidate profile. You may also upload your curriculum vitae to your candidate profile.

This provides us with the personal data contained in your curriculum vitae. This may include:

  • name
  • address
  • e-mail address
  • phone number
  • date and place of birth
  • marital status
  • occupation
  • professional qualifications
  • professional and personal background
  • other qualifications
  • interests and hobbies.

Application materials may also contain special categories of personal data. According to Art. 9 of the General Data Protection Regulation (“GDPR”), special categories of personal data are those types of personal data that indicate racial or ethnic origin, political opinions, religious (e. g. information on religious affiliation/denomination) or philosophical beliefs or trade union membership, as well as the processing of genetic or biometric data used in establishing identity (e. g. photographs), health data (e. g. information on degree of visual impairment) or data on sex life or sexual orientation.

We do not intentionally collect special categories of personal data such as these, which may be included in your curriculum vitae.

We request that you not include this type of information in your curriculum vitae.

During the application process we may ask you additional questions on our career site, such as for example how frequently you are willing to travel, whether you have a driver’s license or your language skills.

We only process the data you provide us with. In addition, we also process data that you send by e-mail when you contact us.

If you send us an application or application materials by mail, we process the personal data contained in your application. In such instances, we may incorporate your data into the system used on our career site in order to process it together with online applications. In this case, we will contact you by e-mail and send you a link to the profile we have created.

You can then review, change or delete the information displayed there. If you are providing us with your personal data for a talent retention programme (e. g. for inclusion in our talent pool), we store this data in order to be able to contact you, should any suitable vacancies arise.

For this purpose, we process the data collected during registration (No. 1) and from application materials that have been submitted (Nos. 2 and 3). When you complete or update your candidate profile, we assimilate the data you enter.

 

Select the vacancies your application should be considered for:

In registering on our career site by entering your e-mail, password, name and place of residence (country), you can select from three options how your data is to be used. The options are as follows:

My data can be used:

  • to consider me for open positions worldwide
  • to consider me for open positions in my country of residence
  • to consider me only for positions to which I have applied explicitly

The following provides you with information on how we process your data for the option you select:

1. My data can be used solely for positions that I have specifically applied for.

Your data will be used only in filling the position/s that you have specifically applied for. Your data will not be forwarded elsewhere in the APLEONA Group for the purpose of filling other vacancies.

a) Data Controller

The Data Controller for each respective vacancy is the APLEONA company indicated in the respective vacancy announcement. All personal data that you enter in the application portal, including all the data derived from the attachments you enclose, will be processed by the APLEONA company responsible for the respective vacancy announcement solely for the purpose of processing your application.

b) Data Access

Only those persons in the APLEONA Group tasked with filling vacancies have access to the personal data in your application profile, depending on which position you applied for. Your personal data is accessible by those responsible within the APLEONA Group and is made available to selected managerial staff and their associated support-units on a case-by-case basis. For purposes of functional management, this may include managers in other units or companies within the Group, i. e. those who do not work for the office that announced the vacancy. Functional management refers to subject-specific, Group-wide areas (e. g legal, accounting, HR, procurement, as well as methods of generation [nuclear, gas, wind, solar]) that are brought together under single unified management. Therefore, depending on the vacancy, it is possible that you may be hired by one company but your manager may work for a different company.

Your data will be used solely as part of the application process for the position you applied for. The data will not be sent to an APLEONA Group company not involved in the selection process for that position.

If you selected this option, please continue reading at Section “Obligation to Provide Data”.

2. My data can be used in filling positions in my country of residence

Your data will be forwarded to companies in the APLEONA Group and used in filling vacancies in the country where you live. Your data will not be forwarded for the purpose of filling vacancies outside the country where you live.

a) Data Controller

The Data Controller for each respective vacancy is the APLEONA company indicated in the respective vacancy announcement. All personal data you enter in the application portal, including all data derived from any attachments you enclose, will be used by the APLEONA company responsible for the respective vacancy announcement for the exclusive purpose of processing your application.

b) Data Access

The persons in the APLEONA Group responsible for filling the respective vacancy have access to the personal data in your application profile, depending on the position/s you have applied for. Your personal data is accessible by those responsible within the APLEONA Group and is made available to selected managerial staff and their associated support-units on a case-by-case basis. For purposes of functional management, this may include managers in other units or companies within the Group, i. e. those who do not work for the office that announced the vacancy.

Functional management refers to subject-specific, Group-wide areas (e. g legal, accounting, HR, procurement, as well as methods of generation [nuclear, gas, wind, solar]) that are brought together under single unified management. Therefore, depending on the vacancy, it is possible that you may be hired by one company but your manager may work for a different company.

In addition, recruiters from other APLEONA Group companies may access the data from your candidate profile in order to consider you for other positions in the country where you live. The data cannot be accessed by companies in the APLEONA outside the country where you live.

If you selected this option, please continue reading at Section “Obligation to Provide Data”.

3. My data can be used to consider me for open positions worldwide

Your data can be forwarded worldwide within the APLEONA Group for the purpose of filling vacancies. Circulation is not limited to a single country.

a) Data Controller

The Data Controller for each respective vacancy is the APLEONA company indicated in the respective vacancy announcement. All personal data you enter in the application portal, including all data derived from any attachments you enclose, will be used by the APLEONA company responsible for the respective vacancy announcement for the exclusive purpose of processing your application.

b) Data Access

The persons in the APLEONA Group responsible for filling the respective vacancy have access to the personal data in your application profile, depending on the position/s you have applied for. Your personal data is accessible by those responsible within the APLEONA Group and is made available to selected managerial staff and their associated support-units on a case-by-case basis. For purposes of functional management, this may include managers in other units or companies within the Group, i. e. those who do not work for the office that announced the vacancy.

Functional management refers to subject-specific, Group-wide areas (e. g. legal, accounting, HR, procurement, as well as methods of generation [nuclear, gas, wind, solar]) that are brought together under single unified management. Therefore, depending on the vacancy, it is possible that you may be hired by one company but your manager may work for a different company.

In addition, recruiters from other APLEONA Group companies worldwide may access the data from your candidate profile in order to consider you for other positions worldwide. By applying and registering on the APLEONA applicant portal, you are indicating your interest in employment with a company in the APLEONA Group and are providing us with your personal data for the purpose of filling a vacancy beyond your specific application. We will use your personal data within APLEONA worldwide in searching for suitable applicants and skills. For this reason, personal data can be forwarded across national borders. In the event you are found to be suitable, the data in your applicant profile can, therefore, be collected, processed, evaluated, forwarded, stored and used by the persons responsible for recruiting for APLEONA companies in the following countries where APLEONA operates:

Belgium Denmark Germany England Finland Italy Netherlands Romania Sweden Czech Republic Hungary USA

The aforementioned companies in the APLEONA Group collect, process and use the personal data you provide solely for the purpose of processing your application.

 

Obligation to Provide Data

You are neither contractually nor legally obligated to provide us with personal data. We only require a minimum amount of data (name, e-mail address, residence (country)) when you register online. If you do not wish to provide us with this data, you will not be able to register. Any other data as well as application materials are provided voluntarily. If you do not wish to provide us with this data, we will be unable to complete the application process.

 

What are the purposes we use your data for?

We process your personal data for the following purposes and on the basis of the following legal criteria:

1. Data processing used to determine whether to establish an employment relationship, Art. 88 (1) GDPR in conjunction with § 26 (1) S. 1 of the Federal Data Protection Act, revised (“FDPA, revised”)

When you apply for a position with us, we process the data collected as part of the application procedure in order to complete the application process. Pursuant to Art. 88(1) GDPR in conjunction with § 26(1) S. 1 FDPA, revised, data may be processed as part of the process of determining whether to establish an employment relationship.
To the extent permitted by law, we use the personal data you provide us as the basis for making decisions during the application process. We use your professional qualifications, for example, in deciding whether you will be included in the final list of candidates or whether you will be invited for an interview in order to decide whether we will offer you the position you applied for.

2. Data processing on the basis of consent in accordance with Art. 6 (1) a) GDPR in conjunction with Art. 88 (1) GDPR in conjunction with § 26 (2) FDPA, revised

If you consent to data processing, we process your data in accordance with Art. 6 (1) a) GDPR in conjunction with Art. 88 (1) in conjunction with § 26 (2) FDPA, revised.

During the application process, we determine whether to offer to include you in our talent pool. This is a database in which your application data is stored in order to contact you, should a suitable position become available in the future. We will contact you separately by e-mail if we should decide to offer to include you in the talent pool, and provide you the opportunity to prevent your profile from being deleted automatically. By deciding to join the talent pool, you thereby grant us your consent to store your data and to contact you regarding other vacancies.

3. Processing of special categories of personal data in accordance with Art. 9 (1) GDPR on the basis of your consent as per with Art. 6 (1) a) GDPR in conjunction with Art. 88 (1) GDPR in conjunction with § 26 (3) S. 2 FDPA, revised

If you voluntarily send us special categories of personal data, as defined by Art. 9 (1) GDPR, at our explicit request as part of your application (e. g. information on your religious affiliation/denomination), we store this information based on your consent as per Art. 6 (1) a) GDPR in conjunction with Art. 88 (1) GDPR in conjunction with § 26 (3) S. 2 FDPA, revised. This also applies if you disclose additional personal data to us in the course of the application process.

By voluntarily communicating this data and by accepting this data protection statement you are expressing your consent to the retention of this special category of personal data as part of the application process.

We do not use these special categories as part of the selection process, unless it is required by law that this special personal data be taken into consideration. With some vacancies, for example, it is required that persons with disabilities be afforded preferential treatment in accordance with applicable law.   

Providing this information is voluntary and it may only be collected with your express consent, which you give by communicating this information voluntarily and by your acceptance of this data protection statement.

 

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified, blocked or eradicated. Please do not hesitate to contact us at any time under the address disclosed in section “General information and mandatory information” on this website if you have questions about this or any other data protection related issues. You also have the right to log a complaint with the competent supervising agency.

Moreover, under certain circumstances, you have the right to demand the restriction of the processing of your personal data. For details, please consult the Data Protection Declaration under section “Right to Restriction of Data Processing.”

 

2. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration. Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected. We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.

 

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

Apleona GmbH
An der Gehespitz 50
D-63263 Neu-Isenburg
Telefon: +49 (0) 6102 45-3499
E-Mail: info@Apleona.com

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

 

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

 

Right to object to the collection of data in special cases

In the event that data are processed on the basis of Art. 6 Sect. 1 lit. e or f GDPR,  you have the right to at any time object to the processing of your personal data based on grounds arising from your unique situation. This also applies to any profiling based on these provisions. To determine the legal basis, on which any processing of data is based, please consult this Data Protection Declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to Art. 21 Sect. 1 GDPR).

 

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

 

Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

 

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption programme. You can recognise an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

 

Information about, blockage, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified, blocked or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.”

 

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
  • If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

 

3. Data protection officer

Designation of a data protection officer as mandated by law

We have appointed a data protection officer for our company.

Apleona GmbH
René Raumanns
Konzerndatenschutzbeauftragter
An der Gehespitz 50
D-63263 Neu-Isenburg
Telefon: +49 (0) 6102 45-3810
E-Mail: Datenschutz.FS@Apleona.com

 

4. Recording of data on our web portal

Cookies

In some instances, our website and its pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. The purpose of cookies is to make our website more user friendly, effective and more secure. Cookies are small text files that are placed on your computer and stored by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your leave our site. Other cookies will remain archived on your device until you delete them. These cookies enable us to recognise your browser the next time you visit our website.

You can adjust the settings of your browser to make sure that you are notified every time cookies are placed and to enable you to accept cookies only in specific cases or to exclude the acceptance of cookies for specific situations or in general and to activate the automatic deletion of cookies when you close your browser. If you deactivate cookies, the functions of this website may be limited.

Cookies that are required for the performance of the electronic communications transaction or to provide certain functions you want to use (e.g. the shopping cart function), are stored on the basis of Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies to ensure the technically error free and optimised provision of the operator’s services. If other cookies (e.g. cookies for the analysis of your browsing patterns) should be stored, they are addressed separately in this Data Protection Declaration.

 

Server log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

 

Contact form

If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

Hence, the processing of the data entered into the contact form occurs exclusively based on your consent (Art. 6 Sect. 1 lit. a GDPR). You have the right to revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

 

5. Data Security

Information used to access your candidate profile should be treated as confidential and handled with care; inparticular, disclosure of this access data to third parties is prohibited.

Loss, unintended disclosure or misuse of access data must be reported promptly to the telephone number displayed on our career site.

Regardless of where your data is accessed, APLEONA safeguards the security of your personal data and complies with local laws and regulations on the collection, processing, evaluation, forwarding, storage and use of data.

The data in your online application is encrypted during transfer.

 

6. Data Recipients

Your personal data will be circulated within the APLEONA Group in accordance with the option you have selected.

Otherwise, your data will not be shared with third parties outside the APLEONA Group, except where you have given your consent or a request has been lodged by a public authority. The data will be stored on a server within the European Union by a service provider appointed by us in accordance with the applicable data privacy provisions.  

In addition, selected employees with data processing services contracted by APLEONA Group have access to your personal data in order to undertake and fulfil their administrative and support functions. Any further dissemination of personal data occurs solely for a specific purpose associated with contracted processing in accordance with data privacy regulations to entities that, for example, operate servers or provide specific services.

 

7. Data Retention

Specific national regulations (relevant only for applications in each respective country)

Retention Periods for Specific Countries:

  • Belgium, Finland, Netherlands: 3 months
  • Denmark, England, Germany: 6 months
  • Hungary: 12 months
  • Sweden, Romania: 2 years
  • Italy: 3 years
  • Czech Republic: 5 years