Administrator

We are looking for an Engineering Administrator to join Apleona team on a full-time basis

Working pattern: Monday to Friday from 08:00-16:30

Key Responsibilities:

• Assist the operations team with planning and scheduling jobs and projects, ensuring all resources are in place.
• Prepare and maintain job schedules, updating teams on progress as needed.
• Ensure that reports and updates are sent to clients in a timely and accurate manner.
• Maintain digital copy records of all logs, reports, and other relevant documentation for easy access and reference.
• Assist with the preparation of invoices, receipts, and other financial paperwork when required.
• Schedule and organise internal and external meetings, including preparing agendas, minutes, and necessary documentation.
• Coordinate logistics for meetings, training sessions

Requirements:

• Proven experience in a similar operations or administrative support role.
• Excellent organisational and multitasking abilities.
• Strong attention to detail and accuracy with invoicing, reporting and record-keeping.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to prioritise tasks and work under pressure.
• Experience in coordinating with multiple stakeholders (internal and external).

Ref: 16315