Building Manager

At Apleona we are always on the lookout for dynamic and talented individual to join our teams, We are currently looking for a Building Manager at our facility in Dublin 1

Shift Pattern Monday - Friday 07:00 - 15:30

Duties and Responsibilities

• To establish and maintain the Annual Facilities Management and budget and the financial Processes in place for PO/invoices/variations Payment application on time and Cash flow maintained
• Reviewing the Cleaning Diary; log all cleaning calls and liaise with cleaning team onsite
• General Administration and taking on ad hoc projects and tasks as and when required depending on the needs of the business.
• Upsell facilities by making the line manager aware of any gaps in service.
• Report and investigate maintenance issues that arise onsite and assist in emergencies such as light leaks, spills etc.
• Assist in health and Safety including bell tests, floor walks and first aid boxes are stocked, sprinkler gage checks, water temp testing and flushing, WC disability alarm testing.
• Coordinates/leads the completion of facilities requests from employees.
• Ensure Standard Operating Procedures (SOP’s) are up to date for training and ensure anyone covering your duties receives a proper handover.
• Scheduling PPM works and ensures these are completed in a timely manner.
• Keeping accurate records that are works carried out and reporting any to you line manager
• Quote requests and review for issue found onsite during PPM’s or other works.
• Dealing with clients, visitors or contractors to the office in a professional and courteous manner to generate a professional and welcoming atmosphere.
• Respond to soft service calls logged, investigate the nature of the issue, and seek a speedy resolution. Training plan in place and continuously monitoring
• Resources provided to enable all staff to undertake their roles
• EH&S Policy and Procedure established for site and reports compiled and distributed as required. .
• Active involvement in Business Development Activity on project specific basis
• Respond to emergencies outside normal working hours and works with security onsite to resolve these
• Reporting Keeping up to date records of all services and purchases and reporting these to line manager
• Keeping record of any cleaning issues onsite and reporting these to line manager

Skills Required

• Excellent organizational skills, able to prioritize workloads and work effectively to deadlines in a fast-paced environment.
• A high level of attention to detail.
• Ability to work on own initiative and as part of a team.
• Customer service experience with excellent time management.
• Excellent phone manner, communication, and interpersonal skills
• IT Literate – must have excellent MS Office skills
• Self-motivated and enthusiastic, Have an extremely professional manner and well always presented.
• Comfortable working in a fast-paced environment, frequently under pressure, while remaining flexible, proactive, resourceful, and efficient

If you feel you have the necessary skillset we look forward to your application!

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