Facilities Administrator
Apleona Ireland • nationwide call
nationwide
At Apleona, we are always on the lookout for talented and dynamic individuals to join our team. We are currently searching for a Facilities Administrator at our site in Donegal Town
Shift Pattern Monday to Thursday 08:00 - 16:30 Friday 08:00 - 15;30
Main duties and responsibilities
- Submitting reports and preparing presentations, and conducting general research.
- Taking inventory and replacing office supplies when necessary.
- Creating and updating databases for various forms of data, including personnel and financial information.
- Taking minutes in meetings and sending actions to owners.
- General Filing and office upkeep, and GRNI Regular Review
- Maintaining the training matrix and organising training for existing and new employees. Taking messages and redirecting calls as required.
- Raising access requests and accompanying visitors on site, and raising Urgent POs and tracking to completion.
- Helpdesk cover when required and Mail room cover if required (holiday or Sickness)
- Coordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive works
- Input facilities-related data on the Apleona and client CAFM systems regularly to comply with KPI’s. Ensure compliance with other non CAFM KPI’s also within the area of responsibility
- Providing timely reports to the Client & Apleona management that will ensure they are updated on all reactive / projects being conducted on site.
- Raising POs, approving invoices, and providing administration support to the management Team
- Assist in maintaining auditable records for all in-house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion / reflected on the CAFM system.
- Performs any ah hock duties / reasonable requests as assigned by management. Person Specification
Flexible Qualifications and experience
- A minimum of 2 years of experience in a similar position.
- Excellent Administration skills, Microsoft Office
- Flexibility and adaptability
- Ability to work well as part of a larger team
We look forward to your application
Working at Apleona: It’s worth it!
Together for a Better Tomorrow
We don’t just talk about sustainability — we help businesses make it happen. With our Green Real Estate approach, we’re modernising and decarbonising buildings to meet the demands of tomorrow.
One for the future
Facilities management isn’t just a ‘job’, there are carrying careers and opportunities for development across a wide range of industries.
Innovation Meets Creative Freedom
Facility management is full of fresh ideas and smart solutions — and we want yours. Whether you're hands-on or strategic, there’s space here to shape your role and make a real impact. We’re growing fast, backed by strong partners and bold ambitions.
Perks and Discounts
From bike schemes and access to a digital GP — we’ve got your back, in and out of work.
