Onboarding Administrator

Shift Pattern Monday to Friday 08:30 -17;00

Main duties and responsibilities

• Creating and maintaining accurate employee profiles on the HR system.
• Drafting and issuing Offer Letters, and New Starter documentation.
• Ensuring all onboarding documentation is completed accurately and in line with payroll deadlines.
• Reviewing employee information with a high level of attention to detail to ensure accuracy in spelling, terms and conditions, benefits, working patterns, and employee data.
• Liaising with Hiring Managers to clarify information relating to salaries, benefits, working hours, shift patterns, start dates, and contract details.
• Contacting previous employers to complete employment reference checks and background verification.
• Following up with employees, managers, and external parties regarding missing or outstanding onboarding documentation.
• Maintaining detailed onboarding trackers and digital employee records.
• Ability to draft professional documentation with a high level of precision and attention to spelling and formatting
• Collaborating closely with Recruitment, Payroll, HR, and Operational Managers to ensure a smooth onboarding process.
• Investigating and resolving onboarding discrepancies, missing information, or system errors.
• Supporting compliance requirements relating to employee onboarding and right-to-work documentation.
• Inviting new starters to induction sessions and onboarding meetings where required.
• Supporting the wider HR team with administrative duties and ad hoc projects as required.

Qualifications and experience ▪

• Minimum 2 years’ administration experience, ideally within HR, onboarding, recruitment, or payroll administration.
• Excellent attention to detail with strong organisational and follow-up skills.
• Excellent written and verbal English communication skills.
• Experience working within strict deadlines and managing high-volume administrative tasks.
• Ability to work independently and manage competing priorities.
• Strong stakeholder management and communication skills.
• Good working knowledge of Microsoft Office and HR systems.
• Experience handling confidential employee information professionally and discreetly.

We look forward to your application

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