Senior Facilities Co-Ordinator
Apleona Ireland • Ennis
Ennis
At Apleona, We are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Senior Facilities Co-Ordinator to be based in Shannon , Co Clare
Shift Pattern Monday To Friday 08:00 - 16:30
Main duties and responsibilities
- Own and drive the site PPM programme, ensuring all planned works are scheduled, delivered on time, and fully documented
- Be the go-to person for reactive maintenance — coordinating fast, effective responses that keep disruption to an absolute minimum
- Spot recurring issues, dig into the root causes, and put fixes in place to prevent repeat failures
- Ensure all contractors arriving on site are fully compliant, with the right documentation, permits, and risk assessments in place before work begins
- Manage the day-to-day financial administration of the contract, keeping a close eye on budgets and expenditure
- Review and approve subcontractor invoices, making sure everything matches up with completed works and agreed rates
- Support financial forecasting, accruals, and variation management as needed
- Take ownership of all site KPIs — tracking, managing, and driving performance across service completion, reactive response times, and Work Order closure rates
- Present clear, confident performance updates to the client and management team
- Populate and deliver monthly reports covering maintenance performance, KPIs, and any risk or compliance items
- Champion a strong safety and GMP compliance culture across everything the team does
- Lead, support, and develop— making sure everyone has the tools, training, and direction they need to succeed
- Be a proud ambassador for Apleona, bringing energy, professionalism, and a great attitude to everything you do
Qualifications and Experience
- A minimum of 3 years' experience coordinating Hard and Soft Facilities Services.
- A qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
- Proven track record in PPM delivery, reactive maintenance coordination,
- Excellent interpersonal and communication skills
- Experience with KPIs and client interactions
- Understand safe working practices and health and safety legislation
- Well-organised and capable of prioritising own work
- Flexible, Honest and reliable
If you have the necessary skillset, we look forward to your application!
Ref:17201
Working at Apleona: It’s worth it!
Together for a Better Tomorrow
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