Catering Administrator
Apleona Ireland • nationwide call
nationwide
We are currently recruiting for a Catering Administrator who will be responsible for managing and coordinating the administrative functions of food contract operations in Donegal Town.
Working Pattern: Monday to Sunday, 20 hours per week
Main duties and responsibilities
Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
Coordinate with vendors, contractors, and other third-party service providers to schedule maintenance and repair work in the restaurant – in conjunction with the FM leads at site.
Ensure that all catering activities comply with company policies, procedures, and legal requirements.
Assist with the development and implementation of policies and procedures related to catering operations.
Respond to clients and take hospitality bookings
Record billing of hospitality bookings for manager to bill out as required weekly
Record end of day till receipts with the manager
Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
Manage procurement of supplies, equipment, and materials necessary for facility management operations.
Qualifications and experience
Bachelor's degree in business administration, hospitality, or a related field (advantageous)
2+ years of experience in facility management administration or catering industry
Strong organisational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office suite and procure wizard
Ability to onboard and learn new Apleona systems efficiently.
Ability to work independently and as part of a team
Knowledge of industry regulations and best practices related to facility management.
Ability to manage multiple tasks and priorities in a fast-paced environment.
We look forward to hearing from you!
Ref. 17751
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“At Apleona FoodSpace, we have always believed that great workplace food starts with responsibility. For over a decade, we’ve been shaping a food philosophy rooted in sustainability, transparency and quality local produce. While this approach is now becoming standard across the industry, we continue to look ahead – rethinking how food can help futureproof our planet. From working closely with farmers and producers to operating zero‑waste kitchens and cooking everything from scratch, we explore every step of the food system with care, creativity and purpose.”
"No two weeks are ever the same in catering, which is exactly what I love about the role. My work combines hands-on cooking with leading and developing a strong team, alongside managing the day-to-day realities of a busy site. I started my career as a chef in 2010 and joined FoodSpace in 2023, progressing to Chef Manager in 2024. The most rewarding part of my job is seeing the team grow, thrive, and work together in a positive, supportive kitchen culture.”
