Post Room Clerk

At Apleona, we are currently recruiting for a Post Room Clerk to be based at our site in Dublin 4.

Working Pattern: Monday to Friday, 9am - 5pm

Main duties and responsibilities

• Receive, sort, log, and distribute incoming mail and courier deliveries accurately and in a timely manner.
• Prepare, frank, and dispatch outgoing mail and parcels, ensuring correct postage and documentation.
• Liaise with postal services and courier providers regarding collections, deliveries, and issues.
• Maintain mailroom equipment (e.g. franking machines, scanners) and report faults promptly.
• Handle confidential and sensitive mail in line with company policies and data protection requirements.
• Set up and break down meeting rooms, including furniture moves, equipment placement, and room resets.
• Deliver items, documents, and equipment throughout the building(s) as required.
• Assist with office moves, reconfigurations, and minor relocations.
• Support events, meetings, and internal functions with logistical assistance.
• Conduct routine checks of common areas to ensure cleanliness, order, and safety standards are maintained.
• Assist with stock control and replenishment of office supplies.
• Report maintenance issues, hazards, or security concerns to the appropriate team.
• Support contractors and visitors with access, directions, and basic assistance.
• Follow all health and safety procedures, including manual handling guidelines.
• Always maintain a safe and tidy working environment.
• Comply with company policies, procedures, and confidentiality requirements.
• Manual handling and light lifting required.
• May require flexibility in working hours to support business needs.
• Timely and accurate mail distribution.
• Quality and reliability of porterage and facilities support.
• Adherence to health, safety, and confidentiality standards.

Qualifications and experience

• Previous experience in a porter, mailroom, facilities, or similar role desirable but not essential.
• Basic IT literacy (email, tracking systems) an advantage.
• Manual handling training beneficial (or willingness to undertake training).
• Strong organisational skills and attention to detail.
• Reliable, punctual, and able to manage a varied workload.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Practical, hands-on approach with a strong service mindset 

We look forward to hearing from you!

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